HR Administrator

Purpose of the role

In this role the jobholder will be responsible for the daily effective operation within the HR Organization with main focus end-to-end management of hard copies of the employment-related documents.  

Responsibilities

• End-to-end management of hard copies of the employment related documents – both incoming and outgoing. 
• Organizing physical storage of the hard copies in employees personal folders; 
• Scanning the hard copies and uploading them to employee document management system in the employees personal folders; 
• Archiving both physical and digital copies in compliance with relevant laws and regulations 
• Taking full ownership of above-mentioned processes and tasks 
• Serves as a first point of contact operative issues and questions related to hard copies of the employment-related documentation  
• Actively cooperates and ensures daily contact with relevant HR personnel, as well as Base Management/Base Admin support in relation of coordination of above-mentioned documents in order to ensure process efficiency and accuracy 
• Responsible for data accuracy in the document management system  
• Responsible for keeping the SOPs and process maps up to date 
• Supports the proper and timely execution of SLAs 
• Tracks the process steps based on agreed terms and provides reports  
• Ad hoc report preparation 

Experience

Fresh graduate; internship experience in HR is a plus 

Hard skills

• Advanced computer skills, including MS Office applications 
• Tech and digitization affinity; openness to learn SAP and other systems 
• Ability to work with large amounts of data 

Education

Bachelor’s or Master’s Degree 

Language

Fluent English (both verbal and written) 

Skills and competencies

• Attention to detail and numerical accuracy 
• Empathy and a customer-focused attitude 
• Good communication skills